Index Group for Hospitality Procurement Services
Furniture, Fixtures, Materials, Sourcing, Purchasing, Vendor Management, Budgeting & Project Management.
Index Procurement
Our Approach
At Index Procurement, we take a highly collaborative and consultative approach to working with our clients. This can be as early as the concept design stage or as late as the tender stage, depending on the project requirements to ensure proper quality and budget-controlled procurement management.
Using our live digital document-controlling portal, our team utilizes our online portal to gather data globally related to the project requirements and specifications from the real estate developer, interior designer, or architect. It can also be linked to any CAD system to gather additional project details.
This helps to ensure that all necessary information is collected and organized efficiently. Our team is responsible for managing and organizing this data, providing that it is easily accessible and up to date throughout; this allows for a smooth and successful start to the project, as all necessary information is readily available for all stakeholders.
In index procurement, we aim to fully understand client’s needs and objectives and tailor our procurement solutions to help them achieve their desired outcomes. We Hold a workshop with our client to identify all the project KPIs the client wants to achieve. This includes traditional KPIs related to project delivery and more specialized KPIs related to sustainability, such as reducing waste or increasing the use of recycled materials or other strategic priorities. Every project is unique, and different clients have different priorities and goals. That's why we take the time to listen to specific needs and understand the most important KPIs to our clients.
Procurement services, furniture fixtures materials sourcing purchasing vendor management budgeting, and project management
Take control of your development project from specification to procurement
Our operation is run and managed within Dubai, UAE, which places us strategically at the core of our client’s businesses and international trade routes assisted by our European and Asian teams.
Index Procurement Capabilities
Strong relationships with global suppliers and manufacturers
Strong relationships with global suppliers and manufacturers
Strong relationships with global suppliers and manufacturers
Index procurement company has a strong network of over 2,000 global suppliers and manufacturers, providing it with secure access to high-quality materials and products at competitive prices. As a part of UNEX Spain and BBG Group, Index has access to a range of top manufacturers within Spain and the UK, helping it to meet the needs of its clients and secure contracts with confidence.
Knowledge of industry trends
Strong relationships with global suppliers and manufacturers
Strong relationships with global suppliers and manufacturers
We make it a priority to stay up-to-date on industry trends. We do this by attending various trade shows and events, such as the International Contemporary Furniture Fair and the High Point Market. These events allow us to see new products and materials firsthand, network with other professionals, and learn about emerging trends. In addition, we have signed up with WGSN, the leading trend company in the world. WGSN provides valuable insights into upcoming trends in the interior design industry, including color palettes, materials, and patterns. We also have access to WGSN's research and analysis on consumer behavior and market trends. By attending events and using resources like WGSN, we can stay informed about the latest industry trends and offer our clients the most up-to-date and relevant design options.
Project management skills
Strong relationships with global suppliers and manufacturers
Project management skills
Our team is well-versed in effective project management techniques, which allows us to handle multiple projects simultaneously while meeting deadlines and staying within budget. We begin each project by creating a detailed project plan, which includes a timeline, budget, and list of tasks. This helps us stay organized and ensures that all team members know their responsibilities. We also use our in-house live portal document controlling to track progress and communicate with project stakeholders such as client representatives, hotel operators, interior designers, and architects. In addition, we have a dedicated project manager responsible for overseeing the entire project from start to finish. This project manager is responsible for coordinating with team members, communicating with clients, and ensuring that everything stays on track.
Budget management skills
Budget management skills
Project management skills
We track expenses and monitor the supplier's reply against our posted RFQ throughout the project using our in-house live portal. In addition, we have a dedicated financial project manager responsible for overseeing each project's financial aspects. Our senior's interior design team work closely to identify cost-saving opportunities and ensure that the project stays within budget and desired design..
Attention to detail
Budget management skills
Communication skills
We have developed several strategies to ensure that our team can focus on the small details that make a big difference in the final product. One of the ways we do this is by creating detailed project plans that outline every step of the procurement process for each product category. This helps us stay organized and ensures that each product category is carefully considered.
Communication skills
Budget management skills
Communication skills
In Index Procurement, we place a strong emphasis on effective communication. We understand that clear, open communication is essential for the success of any project, and we have developed an online portal to ensure that our team can communicate effectively with clients, suppliers, and team members in real time. Our live digital delivery portal provides a centralized database for all project-related communication, documents, and assets, helps us stay organized, and ensures everyone is on the same page. In addition, we have a dedicated project manager responsible for overseeing the entire project from start to finish.
Problem-solving skills
Problem-solving skills
Problem-solving skills
In Index Procurement, we have a team of experienced Interior designers and project managers who bring a wealth of knowledge and expertise to the projects we are working on. With between 20 to 30 years of industry experience, our team is highly skilled in problem-solving and profoundly understands the design process. They use their knowledge to anticipate potential issues and devise creative solutions to overcome them.
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